Goals and Deliverables

Goals

  • Aligning IT decisions with the mission and strategic plan of the VCU community and the needs of faculty, students, staff, researchers.
  • Established framework that allows for broader collaboration and coordination amongst executive leadership, subject matter experts, IT departments, faculty, staff, students and VCU Health system stakeholders in the IT Governance process.
  • A more approachable submission, review and decision-making workflow improving stakeholder confidence, competency and overall value of the process.
  • Increased collaboration, transparency, informed decision-making, and more efficient planning, resourcing, and management of IT investments across the University.
  • Increased planning, design, resourcing and support of enterprise IT solutions utilized across MBUs.
  • Greater financial savings through reduction in duplicative IT investments, and increased purchasing of institutional rather than departmental IT solutions and licenses, ensuring best stewardship of state funding, student tuition dollars, etc.
  • Established technology procurement process which would ensure required accessibility, security and other IT compliance reviews occur for IT procurements.
  • Continuing to integrate security, accessibility and other risk management practices and mitigations into IT procurement decision-making.

Deliverables

  • New governance committee structure and workflow to include a high level Executive Review Committee to review top level items, with subgroups to review items relevant to expertise/area (ex: Infrastructure group, Teaching and Learning group, Research group, etc).
  • New IT Governance process (and eventual standard or policy) for strategic portfolio review of high impact IT investments including a scorecard/matrix that determines how investments are reviewed and processed through the IT governance structure and subcommittees.
  • Clearly defined roles and responsibilities of central IT and IT units in the redesigned IT Governance and Technology Procurement process to increase coordination, communication and management of the needs of University stakeholders.
  • Communication plan to stakeholders to educate and capture buy-in for the new process.
  • Separated operational technology procurement review process for day-to-day, low impact University technology purchases (reviewing for security, accessibility, infrastructure, cloud service integration requirements, etc).