To begin the process of redesigning the current IT governance processes, a task force has been formed to research, plan, develop and implement this new initiative. The project will proceed in the following phases:
- Phase I - Research: the first phase of this initiative is focused on research of IT Governance structures, specifically reviewing the IT Governance and procurement processes of peer higher education institutions, conducting interviews with comparable institutions to review strengths and weaknesses in their processes, consultation with The Tambellini Group, a higher education analyst firm, and articles, toolkits and best practices as published by the Educause Community and IT Governance community group.
- Phase II - Development: this phase focuses on developing and drafting a proposed redesigned IT Governance structure, review committees, first draft process workflows for both the strategic review process and more operationally focused technology procurement process.
- Phase III - Feedback: during this phase, the Task Force will hold feedback sessions, meetings and informational review of the drafted structure, processes and standards with key University stakeholders, specifically focusing on input and feedback from faculty, students, IT partners, Executive leadership, and various other stakeholders. The primary goals of this phase are twofold: elicit feedback, but also spread awareness of the process and clearly articulate its value.
- Phase IV - Launch: after incorporation of the feedback garnered in the previous phase, this phase will include the planning out and go live of the new processes, procedures, committees, websites and tool integration for the newly redesigned IT Governance and Technology Procurement processes at VCU.